Privacy Policy of the website https://www.meetween.eu/
Privacy Policy
[Last update: 18.03.2026]
Pursuant to Article 13 of Regulation (EU) 2016/679 (“GDPR”), the partners of the Meetween Consortium (the “Joint Data Controllers”) jointly provide Users of the website https://www.meetween.eu/ (the “Website”) with the following information on the processing of personal data carried out through the Website. The Joint Data Controllers act collectively as data controllers for the personal data processed through the Website in the context of the Meetween project. This Privacy Policy explains what personal data we collect through the Website, for which purposes we process them, the legal bases we rely on, how long we retain them, with whom we may share them, and the rights that Users may exercise under the GDPR.
Joint Data Controllers and contact detail
The personal data collected through the Website is processed by the following Joint Data Controllers:
- Translated Srl - COORDINATOR
- Via Indonesia, 23 - 00144 Rome - ITALY
- VAT N.: IT07173521001
- Registration N.: 1015467
- PEC: translated@legalmail.it
- Email: info@translated.com
- Fondazione Bruno Kessler
- Via Santa Croce, 77 - 38122 Trento - ITALY
- Email: info@fbk.eu
- Karlsruher Institut Fuer Technologie - Institute for Anthropomatics and Robotics (IAR)
- Kaiserstrasse, 12 - 76131 Karlsruhe - GERMANY
- Email: iar@kit.edu
- ITUNOVA Teknoloji Anonim Sirketi (ITU)
- Resitpasa Mah. Katar Cad. Teknokent Ari, 4 - 34467 Istanbul - TURKEY
- Email: info@itunova.com
- TAUS Bv
- Oosteinde, 9 - 1483 AB De Rijp - NETHERLANDS
- Email: info@taus.net
- ZVC Germany GmbH
- Legal Address: Eingang C, Rintheimer Strasse, 23 - 76131 Karlsruhe - GERMANY
- Email: info@zoom.de
- Pi School Srl
- Via Indonesia, 23 - 00144 Roma - ITALY
- Email: info@pischool.it
- Akademia Gorniczo-Hutnicza im. Stanislawa Staszica w CYF PL
- Al Adama Mickiewicza, 30 - 30-059 Krakow - POLAND
- Email: cyfronet@agh.edu.pl
Contact for Joint Controller inquiries
For inquiries or requests relating to the processing of personal data in the context of the Meetween project’s joint controllership, Users may contact the Coordinator (Translated Srl) at info@translated.com . Translated Srl, as the Coordinator of the Meetween Consortium, will facilitate the coordination of responses among the Joint Data Controllers and ensure prompt handling of data subject requests.
Purpose of processing, Legal Basis, Personal Data and Retention Period
The Joint Data Controllers process personal data for the purposes set out below. The table also shows the legal basis which justifies the processing and the period of data retention:
| Purpose | Categories of personal data | Legal basis | Retention period |
|---|---|---|---|
| A. To respond to requests sent through contact channels or website forms | Identification data, contact details, contents of the request, and any other data voluntarily provided by the User | Performance of pre-contractual measures taken at the request of the data subject, Article 6(1)(b) GDPR | For the time necessary to handle the request and, in any event, no longer than necessary to manage follow-up communications |
| B. To comply with legal, administrative, accounting, and regulatory obligations connected with operation of the Website or management of the project | Identification data, contact details, and any data necessary to comply with applicable obligation | Compliance with a legal obligation, Article 6(1)(c) GDPR | For the period required by applicable law or by statutory limitation periods, where relevant |
| C. To ensure the security, stability, and proper functioning of the Website, including prevention of abuse or unauthorized access | Technical logs, IP address, device/browser data, and other website usage data strictly necessary for security | Legitimate interest of the Joint Data Controllers in ensuring website security and integrity, Article 6(1)(f) GDPR | For the period strictly necessary for security monitoring and incident handling, unless longer retention is required to establish, exercise, or defend legal claims |
| D. To obtain aggregated statistical information on use of the Website, where permitted by applicable cookie rules and depending on the tools implemented | Website usage data, online identifiers, cookie-related data, and analytics data | Legitimate interest only where analytics are implemented in a privacy-preserving manner permitted without consent; otherwise consent, Article 6(1)(a) GDPR | According to the applicable cookie duration and analytics retention settings disclosed in the cookie notice |
| E. To establish, exercise, or defend legal claims and to prevent fraudulent or unlawful conduct | Identification data, contact details, website usage data, and any other data relevant to the specific matter | Legitimate interest of the Joint Data Controllers in protecting its rights and preventing misuse, Article 6(1)(f) GDPR | For the duration of the dispute and for the time necessary to comply with applicable limitation |
In case the User prefers not to communicate mandatory and/or necessary data for the fulfillment of certain purposes, the Joint Data Controllers reserve the right to not provide the service through its Website.
Users may request further information on the applicable legal basis for each processing activity at any time.
Processing modalities
The processing of Personal Data will take place through automated and/or manual tools in order to ensure proper security measures to prevent access, disclosure, loss, incorrect, illegal or unauthorized use of data.
Recipients of personal data
Your Personal Data may be shared with the following external subjects:
- internet service providers and platforms used by the Joint Data Controllers as organization tools, channels of communication and/or promotion;
- consultants and other third-party service providers (a full list of the third party providers can be requested to the Coordinator) who perform services for us or on our behalf and require access to such information to do that job;
- public authorities, bodies, or entities to whom such data must be communicated mandatorily by law or orders of the Authority.
These subjects act as autonomous data controllers or data processors. In the latter case, the Joint Data Controllers has signed a contract pursuant to Art. 28 GDPR (Data Protection Agreement or “DPA”). The list of data processors is available by sending a request to the Coordinator.
Personal data will also be processed by the Joint Data Controller’s internal staff specifically authorized pursuant to Article 29 of the GDPR.
Processing location and international data transfers
Personal data are processed at the premises of the Joint Data Controllers and at the premises or servers of service providers engaged by the Joint Data Controllers for the operation and management of the Website. Where personal data are transferred outside the European Economic Area, the Joint Data Controllers will ensure that such transfers take place in accordance with applicable data protection law, including, where necessary, by relying on an adequacy decision of the European Commission or on the Standard Contractual Clauses adopted by the European Commission. Users may request further information on such safeguards by contacting the Coordinator.
Data subject’s rights
The User may exercise all the rights provided for by Articles 15-21 of GDPR, at any time and without unjustified limitations, by contacting the Coordinator at info@translated.com . Requests may be submitted free of charge and processed by the Joint Data Controllers within 30 days. Specifically, the User can:
- Obtain from the Joint Data Controllers confirmation as to whether or not personal data are being processed (Art.15);
- Obtain from the Joint Data Controllers the rectification of inaccurate personal data (Art. 16);
- Obtain from the Joint Data Controllers the erasure of personal data (Art. 17);
- Obtain from the Joint Data Controllers restriction of processing (Art. 18);
- Have the right to receive the personal data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller (Art. 20);
- Have the right to object (Art. 21);
- With regard to the purposes of processing based on consent, withdraw it at any time.
Complaints
In any case, Users are always entitled to lodge a complaint with the competent supervisory authority in their country of residence, place of work, or place of alleged infringement under Art. 77 of the Regulation, if they believe that the Joint Data Controllers’ processing of their Personal Data is in violation of the applicable law.
Amendments
The Joint Data Controllers reserve the right to amend and update this Privacy Policy as a result of any further new or revised provisions of any national and EU laws and regulations on personal data protection.